Creating a recruitment tracker document is essential for recruiters because it helps to measure and track the success of their recruitment efforts. A recruitment tracker can provide valuable insights into the recruitment process and help recruiters make data-driven decisions to optimize it.
One of the key responsibilities of a recruiter is to demonstrate their success, and having an up-to-date recruitment tracker document is an important part of this. Many recruiters choose to create their own tracker templates using spreadsheet programs such as Excel or Google Sheets.
In this post, we will highlight the benefits of tracking recruitment metrics and provide several template examples for you to use. By using a recruitment tracker, recruiters can improve the efficiency and effectiveness of their recruitment processes and better showcase their success to stakeholders.
Why Create a Recruitment Tracker document?
Recruitment metrics tracking is important for recruiters because it provides valuable insights into the effectiveness and efficiency of the recruitment process. By tracking key metrics, recruiters can measure the success of their recruitment strategies, identify areas for improvement, and make data-driven decisions to optimize the recruitment process.
Here are some of the reasons why creating a recruitment metric tracker is important for recruiters:
Improved efficiency: Recruitment metrics can help recruiters identify bottlenecks in the recruitment process and take steps to streamline it. For example, if a recruiter notices that the time-to-hire is increasing, they can investigate the reason and make changes to reduce the time it takes to fill a position.
Better decision-making: By tracking recruitment metrics, recruiters can make informed decisions about which recruitment strategies are working and which ones are not. This information can help recruiters make decisions about where to allocate resources, what types of jobs to focus on, and how to improve the recruitment process.
Increased transparency: Recruitment metrics can provide visibility into the recruitment process for all stakeholders, including hiring managers, HR, and senior leadership. This transparency can help build trust and ensure that everyone is aligned on the goals and objectives of the recruitment process.
Better candidate experience: Recruitment metrics can help recruiters understand the candidate experience and identify areas for improvement. For example, if a recruiter notices that candidates are dropping out of the process at a specific stage, they can investigate the reason and make changes to improve the experience.
Showcases ROI: Most importantly it highlights your recruiting and talent sourcing success!
Overall, tracking recruitment metrics is a crucial part of the recruitment process that can help recruiters make informed decisions, improve efficiency, and deliver a better candidate experience.
Many companies opt to make their own recruiting spreadsheets. That’s because making your own tracker lets you customize to include inputs unique to your organization. Once you create a hiring plan template in Excel, Google Sheets, Apple Numbers, Smartsheet, or another spreadsheet system, you can use it each time you have an opening.
The great thing about spreadsheets is that there are tons of functions and virtually endless ways to tailor them to your business objectives. Here are some suggestions for your recruitment tracker column headers:
Job title/position/job ID
Date of job posting
Department
Hiring manager/recruiter
Applicant name
Applicant contact info
Link to resume/portfolio
Applicant experience/education
Follow-up status
Stage of interview
You can also use checkboxes or color-coded cells to indicate phone screenings, reference checks, your top candidate choices, whether applicants have applied previously, and if they’ve accepted or declined offers.
If the open position is more technical and requires a test as part of the application or interview process, you can input the test results or note whether the applicant has completed it.
Recruiter Tracking Templates Examples:
Review and download these examples in Google sheets:
1. Talent Sourcing Tracker Template
2. Recruitment Tracker Template
3. ATS Candidate Tracker Template
4. Recruitment Tracker Report Template
5. Recruitment Tracker for Onboarding Process
Create your own from scratch:
Creating your own recruitment tracker is a simple and effective way to streamline your hiring process and make it more efficient. Here are the steps to create your own recruitment tracker:
Choose a format: Decide on the format that you want to use for your recruitment tracker, such as a spreadsheet or a database.
Determine what information to track: Identify the specific information that you want to track, such as job ID, applicant name, contact information, resume, follow-up status, etc.
Add headers: Create column headers for each piece of information that you want to track in your recruitment tracker.
Make it visually appealing: Use shading, checkboxes, or color-coded cells to make the information in your tracker easier to interpret and understand.
Share with others: Share your recruitment tracker with others involved in the hiring process and give them editing permissions.
Establish a protocol: Create a protocol for the hiring team to ensure that the tracker is always up-to-date and accurate.
Monitor and adjust: Regularly monitor the recruitment tracker and make adjustments as needed. Add new information or columns if necessary.
By creating your own recruitment tracker, you can improve the efficiency of your hiring process and make informed decisions. The simplest tracker can make a significant difference in streamlining your recruiting process.
Recommended Reading:
Interview with Sandra Feldmann
Guide to creating a positive candidate experience
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